Maintenance Administrative Assistant

The Hamilton Port Authority (HPA) is a seeking energetic, team-player to join our Maintenance team as the Maintenance Administrative Assistant


Reporting to the Maintenance & Fleet Manager, the Maintenance Administration Assistant will perform administrative duties for the purpose of assisting the Manager in the efficient operation of the Maintenance department.


Receive and respond to requests for maintenance and repairs placed by customers both internal (HPA employees) and external (HPA tenants); conduct routine follow up with customers, tenants, and other stakeholders surrounding maintenance repairs/needs; on an ‘as needed’ basis, create customer invoices through Navision system

Using the Maintenance Management system, prepare work/service orders and deploy Maintenance staff and/or Contractors; track/follow up and close orders upon completion; maintain service, inspection and routine maintenance records, and other appropriate documentation in the Maintenance Management system

In conjunction with Manager, Maintenance & Fleet, and the Maintenance Assistant, research and recommend potential vendors/suppliers for a wide variety of goods and services delivered to HPA; analyze contracts/agreements and interpret terms and conditions and present analysis to Manager for review.

In conjunction with the Maintenance Assistant, work with employees in own and other departments to determine procurement needs and requirements; may be required ensure to analyze repair vs. replacement costs and arrange for repair of items when required; process purchase requests by placing orders; reviews orders for quantity, specifications, delivery requirements, and compliance with established policies and procedures.

Assist with the monthly and annual inventory audits; assist with the disposal of surplus items and equipment per HPA policies/procedures

Assist in the maintenance of the MSDS system


  • Community College – Administration                                    
  • Proficient in Microsoft Suite of products                                                                
  • Experience with AutoCAD considered an asset
  • Experience with Maintenance Mgmt. systems (i.e. TAG, Navision) considered an asset                       
  • Knowledge of purchasing, procurement and storeroom functions will be considered an asset
  • Effective communication, both verbal and written
  • Valid ‘G’ License


Work primarily in a climate-controlled environment; may be required to sit for extended periods of time

Frequent near vision use for reading and computer use

Please forward resumes by Friday April 19th, 2019, including salary expectations to  Remuneration commensurate with experience.

“We thank all applicants, however, only those selected for an interview will be contacted”

About the Port of Hamilton

The Port of Hamilton is the largest marine port in Ontario, receiving approximately 600 vessel visits per year, both North American and international. The cargo that transits the Port of Hamilton is valued at approximately $2 billion, and is connected to $6 billion in economic activity and 38,000 jobs in Ontario.

About the Hamilton Port Authority

Hamilton Port Authority is one of 18 Canada Port Authorities, designated as stewards of critical national transportation infrastructure, and governed by the Canada Marine Act. Port authorities are mandated with helping to develop Canada’s regional and national economy. The Port of Hamilton provides cost-effective transportation for key industries and serves as a gateway to global markets. HPA is financially self-sufficient, and reports to its own Board of Directors. As a government-business enterprise, profit from HPA’s real estate and shipping-related functions is reinvested into port infrastructure for the benefit of port users and the wider community. 

The HPA is guided by our Mission, Vision and Values.


We are responsible stewards of the Port and its robust marine, road and rail network.  We create prosperity by facilitating commerce and providing sustainable solutions that offer value to our port community and benefit to other stakeholders


Create and lead and integrated port network on the Great Lakes


Safe, empowered and positive team

Collaboration to create long term value

Accountability for our decisions and actions

Respect and inclusivity

Continuous improvement and learning

Opportunities with Port of Hamilton Companies

Hamilton Port Partners: The Port of Hamilton is home to many companies, in a variety of sectors. Please visit their websites to explore career opportunities:


The Port of Hamilton is the largest port in Ontario, contributing to $6 billion in economic activity and 38,000 jobs in Ontario.

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